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Streamlining Public Communication Editing with the Plain Language App

Meet James, a Media Liaison Officer at the Department of Health.
James is responsible for crafting and editing public communications, such as press releases and public statements, ensuring they are professional, concise, and accessible.

However, last-minute changes and tight deadlines often make this task stressful and prone to errors. That’s where the Plain Language App proves invaluable, helping James streamline his workflow.

The Challenge: Crafting Clear and Impactful Communications

James was tasked with editing a press release about a new public health initiative. The draft needed to:

Communicate the initiative’s key message clearly.
Maintain a professional tone.
Adhere to the Australian Style Manual.

With limited time to review and refine the content, James turned to the Plain Language App for support.

How the Plain Language App Simplifies Editing

Step 1: Input the Draft for Clarity and Professionalism

James opened the Plain Language App in Microsoft Teams and entered this request:

Please review this press release for clarity, grammar, and adherence to the Australian Style Manual. Simplify sentences if necessary while retaining the core message.

The draft included:

"The Department of Health is excited to announce the launch of the Healthy Communities initiative, a program designed to improve health outcomes by promoting physical activity, balanced diets, and mental well-being. This initiative, backed by research and extensive collaboration with experts, aims to create a healthier future for Australians."

The app quickly refined the text, providing this version:

Step 2: Adjust for Target Audience Engagement

Next, James used a follow-up prompt to make the release more relatable for a broader audience:

Can you adjust the tone to make it more conversational and engaging while retaining professionalism?

The app responded with:

Step 3: Ensure Inclusivity and Accessibility

Finally, James ensured the message was inclusive and easy to understand for all readers by adding this prompt:

Does this draft use inclusive language and avoid technical jargon? If not, please adjust.

The app revised and confirmed:

Why This Matters

By using the Plain Language App, James:

Saved Time: Completed editing in minutes instead of hours.
Improved Engagement: Tailored the message to resonate with diverse audiences.
Ensured Compliance: Followed the Australian Style Manual with confidence.

Try the Plain Language App Today!

The Plain Language App makes editing public communications simple and efficient, ensuring professionalism, inclusivity, and clarity.

Ready to streamline your workflow?

Start Your Free Trial Now

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