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How to Draft Official Reports Using the Plain Language App in Microsoft Teams

Meet Sarah, a Policy Analyst at the Department of Environment.
Sarah is responsible for drafting official reports that inform policymakers and stakeholders about critical issues. These reports must be clear, concise, and adhere to the Australian Style Manual, ensuring professionalism and accessibility.

However, writing and refining reports manually can be time-consuming and prone to oversight. Enter the Plain Language App, which transforms Sarah's workflow by simplifying the entire process.

The Challenge: Crafting Clear and Professional Reports

Sarah was tasked with drafting a report on climate change policy updates for senior government officials. The report needed to:

Clearly communicate complex policy details.
Use plain language for accessibility.
Align with the Australian Style Manual.

Sarah’s challenge was balancing clarity and professionalism while meeting a tight deadline.

How the Plain Language App Simplifies Report Drafting

Step 1: Input the Draft Report for Review

Sarah opened the Plain Language App in Microsoft Teams and entered the following request:

Please review this draft report for clarity, conciseness, and adherence to the Australian Style Manual.

The draft included:

"The department has engaged in various initiatives to address climate-related concerns, including renewable energy investments, policy adjustments, and collaborative efforts with international partners to reduce emissions and meet net-zero targets by 2050. It is imperative that all stakeholders are aligned on these priorities to ensure a cohesive approach."

Instantly, the app provided an improved version:

Step 2: Learn from the Changes

To better understand the adjustments, Sarah followed up with this request:

Can you explain the changes made to improve clarity and conciseness?

The app responded with detailed feedback:

Why This Matters

By using the Plain Language App, Sarah:

Saved Time: Quickly refined her report with professional results.
Enhanced Clarity: Delivered a polished report that’s easy to understand.
Learned New Skills: Gained valuable insights into improving her writing.

Try the Plain Language App Today!

The Plain Language App simplifies official report drafting, ensuring clarity, professionalism, and adherence to the Australian Style Manual.

Ready to revolutionize your workflow?

Start Your Free Trial Now

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