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Ensuring Compliance with the Australian Style Manual Using the Plain Language App

Meet Emily, a Policy Writer at the Department of Infrastructure.
Emily is responsible for producing reports, policy documents, and official communications that must comply with the Australian Style Manual. These documents need to maintain professionalism, clarity, and consistency.

Ensuring compliance manually is time-intensive and prone to inconsistencies. That’s where the Plain Language App transforms Emily’s workflow, helping her stay compliant while saving valuable time.

The Challenge: Ensuring Consistency and Compliance

Emily was tasked with finalizing a comprehensive policy document for internal review. Her challenges included:

Ensuring the document adhered to the Australian Style Manual.
Checking for consistent formatting, tone, and terminology.
Delivering the final draft under a tight deadline.

Faced with these challenges, Emily turned to the Plain Language App for assistance.

How the Plain Language App Ensures Compliance

Step 1: Review the Document for Compliance

Emily opened the Plain Language App in Microsoft Teams and submitted this request:

Please review this press release for clarity, grammar, and adherence to the Australian Style Manual. Simplify sentences if necessary while retaining the core message.

The draft included:

"The report highlights key infrastructural initiatives undertaken in the last financial year. These initiatives represent a collaborative effort between federal and state governments to improve nationwide connectivity and enhance economic productivity."

The app returned a revised version that adhered to the Australian Style Manual:

Step 2: Check Specific Style Guide Rules

Next, Emily refined a specific section of the document by asking the app:

Can you ensure that the headings and citations align with the Australian Style Manual rules? Adjust if necessary.

The app identified and corrected inconsistencies:

Step 3: Validate Overall Readability and Accessibility

Finally, Emily ensured the document was clear and accessible to all audiences by prompting:

Please assess the document for readability and simplify jargon where appropriate while maintaining compliance with the Australian Style Manual.

The app revised and confirmed:

Why This Matters

By using the Plain Language App, Emily:

Ensured Compliance: Delivered a document fully aligned with the Australian Style Manual.
Saved Time: Quickly identified and corrected inconsistencies.
Enhanced Accessibility: Simplified content to make it clearer and more inclusive.

Try the Plain Language App Today!

The Plain Language App ensures your documents meet the highest standards of compliance, clarity, and professionalism.

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